We are seeking a dynamic and detail-oriented Advisor Administrative Associate to join our team. In this vital role, you will serve as a key support hub for financial advisors, ensuring smooth daily operations and exceptional client service. Your energetic approach will help streamline business processes, facilitate compliance with industry regulations, and foster effective communication within the team and with clients. This position offers a unique opportunity to develop your expertise in financial services while contributing to a collaborative and fast-paced environment.

Responsibilities

• Manage client appointments, inquiries, and correspondence with professionalism and enthusiasm to ensure a positive client experience
• Assist in the preparation and review of financial documents, reports, and spreadsheets using Microsoft Office tools, including Excel pivot tables and data analysis techniques
• Support trade settlement processes, cash management activities, and regulatory reporting to ensure accuracy and compliance with securities law and financial regulations
• Maintain detailed records of internal communications, business operations, and client interactions to uphold transparency and accountability
• Collaborate with team members on fraud prevention strategies, and internal control procedures
• Facilitate internal communication channels to promote efficient information flow across departments involved in investment management and financial analysis

Experience

• 3+ years of customer service experience preferably in financial services
• Understanding of financial concepts such as fixed income markets, investment management, trade settlement, and cash flow analysis
• Proven ability to navigate complex regulatory environments related to securities law, and financial compliance
• Proficiency in Microsoft Office Suite with skills in Excel data analysis, pivot tables, and spreadsheets for financial modeling and reporting along with CRM applications
• Excellent internal communication skills paired with customer service experience to effectively liaise with clients and team members
• Ability to interpret industry knowledge of financial regulations while maintaining high standards of accuracy and attention to detail
• Strong written and verbal communication skills
• Detail oriented with the ability to manage multiple priorities simultaneously
• High degree of integrity, professionalism and discretion with confidential information

Join us as an Advisor Administrative Associate if you are passionate about finance, thrive in a fast-paced environment, and are eager to grow your career in the financial services industry. Your proactive attitude will be instrumental in supporting our mission to deliver exceptional service while ensuring compliance with all regulatory standards.